To Submit a Paper
Please note that we do not accept submissions with omitted figures, tables or sections. We also do not accept `abstract only' submissions. Such submissions are unhelpful to readers and of very limited archival value.
Web upload is an easy and efficient method for submitting to the archive, and should be used except in cases of poor network connection or other technological difficulty:
If you are unable to submit using Web upload, then you have these choices:
The availability of new submissions is explained below, in the section on availability of submissions. Note further that all official versions of submitted papers are made publicly available. See the discussion of submission version availability.
Formats for text of submission
Your submission to the archive must be in one of the following formats:
Our goal is to store papers in formats which are highly portable and stable over time. Currently, the best choices are TeX/LaTeX or HTML+PNG/GIF, because these open formats do not hide information. (Note that for this and other reasons you should not submit dvi, PS, or PDF created from tex source.) Users of some word processors, such as Microsoft Word, can save their documents as PDF and this is a viable option for such users.
Formats for figures
Figures for a submission can be in a number of common formats. These include:
If figure files are too large, then readers with poor network connections will not be able to download them. Remember that the archive has many users with poor network connections (such as users in some developing nations). If your submission has a large figure, be sure to include it, but make all possible efforts to reduce its size. Note that we do not accept submissions with omitted figures, even if you provide a link to another server. See our information on submission sizes and our bitmapping help for more information. If you have problems with a large submission, contact us at firstname.lastname@example.org.
If you submit PostScript figures with TeX source, use TeX macro packages so that the figures will appear in the document. If you are using latex2e you should use the standard graphics and graphicx packages. Unfortunately, archive administration cannot provide help with TeX-related issues, so seek help from your colleagues if necessary. If the figures are not PostScript or cannot be included in the document by TeX, you can send the figure files as part of your submission, and these figures will be made available to readers as extra files.
Read our response and check your submission
After you submit your paper, you will receive a response from the archive. It is very important that you read this response. Be sure to check for errors in the copy of the abstract that appears in the message. The response to a successful submission will include a URL that will allow you to view the PostScript version generated here, together with a username/password for viewing it.
Alternatively, you can submit your paper using e-mail. If you see any errors or are unhappy with the formatting, then replace the paper.
Each day's submissions are not made available to the general public until 23:00 US Eastern time (EDT/EST) Sunday through Thursday. See the discussion of availability.
Replace your paper if necessary
If you replace before 16:00 US Eastern time (EDT/EST) Monday through Friday, the archive software will not generate an additional date stamp. Some authors find this desirable (check current local time at main site).
We encourage authors to update and to make corrections in their papers. DO NOT make a new submission for a corrected paper or for an erratum. Rather replace the original submission.
Because putting papers on the archives entails certain responsibilities, authors must make their own submissions. Third-party submissions (by secretaries for example) are often the ones that cause the most problems, presumably due to lack of self-interest and related factors.
The following information is also required for submission:
Availability of submissions
All archives are on a daily availability schedule, with no activity scheduled on weekends (check current local time at main site).
Example: A submission to hep-th on Monday before 16:00 (US Eastern time, EDT/EST) will be available after 23:00 (US Eastern time, EDT/EST) on that day and will appear in the Tuesday a.m. hep-th regular mailing.
Example: A submission to hep-th on Friday before 16:00 (US Eastern time, EDT/EST) will be available after 23:00 (US Eastern time, EDT/EST) of the following Sunday and will appear in the Monday a.m. hep-th regular mailing.
Example: A submission to hep-th on Friday after 16:00 (US Eastern time, EDT/EST) will be available after 23:00 (US Eastern time, EDT/EST) of the following Monday and will appear in the Tuesday a.m. hep-th regular mailing.